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Chapter 8 - Local Securities
[[Screen not in online version of documentation.]]
The Local Security Table, brought up from the Main Menu, shows
information for each local security in the current portfolio, with
securities listed in alphabetical order by symbol. For a detailed
discussion of the relation between local and global securities, refer
to Chapter 2. The values displayed for each local security:
o The local security Symbol.
o Global security name, plus (IRA) if you specified that the local
security was held in an IRA or other tax deferred program.
o Last Price and last price date.
o Current number of open Shares.
o Current Yield.
o Average Price paid for the open shares.
o Cost of the open shares.
o Current Value of the open shares.
o Current open share Gain/Loss amount and percentage.
Also, portfolio totals are displayed at the bottom of the screen for:
o Total Value of open shares for all securities.
o Total Gain/Loss amount and percentage for all securities.
The Current Yield, Average Price, Value, and Gain/Loss calculations
are discussed in detail in Chapter 20. You may see a discrepancy
between the open value and gain/loss figures in the Local Security
Table and the Open Shares Log or Open Shares Detail Report. The Local
Security Table multiplies the cumulative number of shares by the
current price to get the total open value. However, the Open Shares
Log and the Open Shares Detail Report do a record by record
calculation, rounding each record's open value.
At the bottom of the Local Security Table is a scrollable row of
functions:
o Ctrl-F1:Function List - popup a list of functions to choose from.
o Ins:Add - add a security.
Capital Gainz Users Manual 8-1
o Enter:Change - change the highlighted security.
o Del:Delete - delete the highlighted security.
o Esc:Exit - exit from the table, returning to the Main Menu.
o Ctrl-PgUp:Top - go to the first record.
o Ctrl-PgDn:Bottom - go to the last record.
o F2:Portfolio Detail Report - generate the Portfolio Detail Report.
o F3:Price History Table - view the price history table for the
highlighted security.
o F4:Price Update - update the prices of all local securities in the
portfolio, by entering the information from the screen or reading
in a file.
o F5:Mixed Detail Report - generate the Mixed Detail Report for the
highlighted security.
o F6:Activity Summary Report - generate the Activity Summary Report
for the highlighted security.
o F7:Split Shares - execute a stock split for the highlighted
security.
o F8:Portfolio Allocation Report - generate the Portfolio Allocation
Report.
o F9:Fixup Security - bring up the Local Security Fixup Form for the
highlighted security.
o F10:More - scroll the list of functions.
Each of these functions are described below.
8.1 Add a Local Security
[[Screen not in online version of documentation.]]
The Local Security Form is brought up to add a local security when
you hit the Ins key while viewing the Local Security Table. The bottom
half of the form displays information about the associated global
security. The fields in the Local Security Form are:
o (Required) The Local Symbol for the security. This is a good,
short-hand tag, and is used in most of the other forms and screens.
In most cases, this will be the same as the related global security
symbol.
8-2 Capital Gainz Users Manual
o (Required) Link to Global Symbol, the global security symbol to
link the local security with. For a discussion of the relationship
between local and global security symbols, see Chapter 2. If you
enter an invalid global symbol, or leave it blank, the Global
Security Lookup Table pops up. This table is described below. After
you enter a valid global symbol, or select one from the Global
Security Lookup Table, the bottom half of the Local Security Form
is filled in. Also, the broker/investment company and account
number specified for the global security are used in the local
security fields.
o (Required) The Broker/Investment Company responsible for selling
and/or holding the shares. For stocks and bonds, this will be a
broker or the actual company. For mutual funds, this will be the
mutual fund investment company or a broker. This name provides a
link to the Broker/Investment Company File, which contains
addresses and phone numbers. If you leave this entry blank or enter
an invalid name, the Broker/Investment Company Lookup Table pops
up. This table is described below. Chapter 2 discusses how
broker/investment companies are related to local and global
securities.
o (Optional) Account Number. For stocks and bonds, this will be your
brokerage account number or company dividend reinvestment plan
number. For mutual funds, this will be your fund's account number
or a brokerage account number. A discussion of how account numbers
are related to local and global securities appears in Chapter 2.
o (Required) Sell Method. Entering a blank or invalid selling method
causes the Sell Method Lookup Table to pop up. This table is
described below. After you enter or select a selling method, the
method's description is displayed.
===>>> o (Required) Tax Exempt status. If this security is held in an
IRA, Keough, or pension plan, it's probably tax exempt. The
Schedule B and D-1 Reports rely on this value, and skip any
securities marked as tax exempt. The Security Table appends
(IRA) to a security flagged as tax exempt. Note that a tax
exempt security is different from a security whose dividends
are tax free. Tax free status is built into the security
type.
o (Required) Price Precision. This value tells Capital Gainz how many
decimal places you use for prices when referring to this local
security. This is important if you want accurate figures calculated
on the Buy Shares Form and Sell Shares Form.
o (Required) Shares Precision. This value tells Capital Gainz how
many decimal places you use for share fractions when referring to
this local security. This is important if you want accurate figures
calculated on the Buy Shares Form and Sell Shares Form.
Capital Gainz Users Manual 8-3
Function keys at the bottom of the screen are:
o Form Accept - accept all entries, the same as hitting Enter on each
field. This key is only displayed when changing records.
o Form Reject - exit immediately, the same as hitting Esc to back out
of the form. This key is only displayed when adding or changing
records.
o F2:Price Update - enter a date/price value for this security. This
key is only displayed when changing records.
o F3:Modify Global Sec - bring up the Global Security Form to change
values in the related global security. This key is only displayed
when changing records.
After completing the form, the local security record is added. You
return to the Local Security Table, and the just added local security
is highlighted.
8.1.1 Global Security Lookup
[[Screen not in online version of documentation.]]
The Global Security Lookup Table is brought up automatically if
you enter an invalid global security symbol. This table lists all of
the previously entered global security Symbols and Names.
If you entered an invalid global security symbol, the cursor is
positioned on the global security symbol that best matches the entered
symbol. Function keys at the bottom of the screen are:
o Enter:Select - select the global security, inserting its symbol
into the form's Link to Global Symbol field.
o Ins:Add - define a global security.
o F2:Change - change the highlighted global security.
o Del:Delete - delete the highlighted global security.
o Esc:Exit - exit from the table, without selecting a global
security.
See Chapter 12 for details on adding, changing, and deleting
global securities.
8.1.2 Broker/Investment Company Lookup
[[Screen not in online version of documentation.]]
The Broker/Investment Company Lookup Table is brought up
8-4 Capital Gainz Users Manual
automatically if you enter an invalid broker/investment company name.
This table lists all of the previously entered broker/investment
company Names.
If you entered an invalid broker/investment company, the cursor is
positioned on the broker/investment company that best matches the
entered name. Function keys at the bottom of the screen are:
o Enter:Select - select the highlighted broker/investment company,
inserting its name into the form's Broker field.
o Ins:Add - define a new broker/investment company.
o F2:Change - change the highlighted broker/investment company.
o Del:Delete - delete the highlighted broker/investment company.
o Esc:Exit - exit from the table, without selecting a
broker/investment company.
See Chapter 13 for details on adding, changing, and deleting
broker/investment companies.
8.1.3 Selling Methods
The Sell Method Lookup Table, described in Chapter 7, is brought
up automatically if you enter an invalid selling method. The sell
method selected can be changed later, or a different sell method can
be specified when shares of this security are actually sold. According
to the IRS, once you sell any shares of a mutual fund using an average
price method, you must continue using that average price selling
method in the future. Capital Gainz returns a warning if you try to
sell shares with a different method later. Even if you plan to use the
average price selling method, it's a good idea to defer this selection
until you actually sell shares.
Detailed information on each selling method is given in Chapter
21.
8.1.4 Price Update
Choosing the Price Update function key on the Local Security Form
brings up the Price Form to record a price/date for the related global
security. See Chapter 9 for details.
8.1.5 Modify Global Security
The Modify Global Security function key on the Local Security Form
lets you bring up the Global Security Form, described in Chapter 12,
to modify the associated global security. If you just want to change
the global security symbol that the local security is linked to, use
the Link to Global Security field.
Capital Gainz Users Manual 8-5
8.1.6 Example - Add a Local Security
Say you create a local security:
Local Symbol :CPL
Linked to Global Symbol:CPL
Broker/Inv Co :Wachovia Bank & Trust
Account Number :12345-67890
Sell Method :FIFO
Tax Exempt :NO
Price Precision :3
Shares Precision :4
o The global security and broker/investment company were previously
defined.
o The local security record is created.
8.2 Change a Local Security
The Local Security Form is brought up to change the highlighted
local security when you hit the Enter key while viewing the Local
Security Table. The Local Security Form, described earlier, is
initialized to the current values of the local security to be changed.
===>>> After completing the form, the local security record is
updated. If you changed the security's symbol, all of the security's
open shares, closed shares, and distribution log records are also
changed. Confirmation is required regardless of the Confirm Update
global setting, since many records could be affected. On return to the
Local Security Table, the new local security is highlighted.
8.2.1 Example - Change a Local Security
Using the previous example, say you change the Local Symbol to
CP&L.
o The local security record is changed.
o All open shares records, closed shares records, and distribution
records for this local security are updated to use the new Local
Symbol.
8.3 Delete a Local Security
The Local Security Form is brought up to delete the highlighted
local security when you hit the Del key while viewing the Local
Security Table. The Local Security Form, described earlier, is
initialized to the current values of the security to be deleted.
8-6 Capital Gainz Users Manual
===>>> The local security record is deleted, as are all related
activity records. Confirmation is required regardless of the Confirm
Delete global setting, since many records could be affected. When you
finish with the Local Security Form, you return to the Local Security
Table, and the security after the one just deleted is highlighted.
8.3.1 Example - Delete a Local Security
Using the previous example, say you delete the local security
CP&L.
o The local security record is deleted.
o All open shares records, closed shares records, and distribution
records for this local security are deleted.
8.4 Portfolio Detail Report
The Portfolio Detail Report, similar in format to the Local
Security Table, is available via a function key on the Local Security
Table. See Chapter 15 for a description of this report.
8.5 Price History Table
Choosing the Price History Table function key from the Local
Security Table brings up the Price History Table for the highlighted
security, after prompting you for the date range. See Chapter 9 for a
description of this table.
8.6 Price Update
Choosing the Price Update function key from the Local Security
Table lets you update the prices of securities in the current
portfolio by entering values from the screen or reading in a file. See
Chapter 9 for information on updating prices.
8.7 Mixed Detail Report
Choosing the Mixed Detail Report function key from the Local
Security Table generates the Mixed Detail Report for the highlighted
security. See Chapter 15 for a description of this report.
8.8 Activity Summary Report
Choosing the Activity Summary Report function key from the Local
Security Table generates the Activity Summary Report for the
highlighted local security. See Chapter 15 for a description of this
report.
Capital Gainz Users Manual 8-7
8.9 Split Shares
[[Screen not in online version of documentation.]]
When a security you own declares a stock split, you need to record
the split in Capital Gainz. The split is applied to all local
securities, in all portfolios, that are linked to the associated
global security. Stock splits can:
o Increase the number of shares, such as in a 2-for-1 split or a non-
taxable stock dividend. For a 10% non-taxable stock dividend, you
can declare a 1.1-for-1 split. Whenever you increase the number of
shares, the basis price of the shares is decreased.
o Decrease the number of shares, such as in a 1-for-3 split. Whenever
you decrease the number of shares, the basis price of the shares is
increased.
To record a split, bring up the Stock Split Form for the
highlighted local security on the Local Security Table by selecting
the Split Shares function key. The fields on this form are:
o (Displayed) Global Symbol, the global security symbol to be split.
This is derived from the local security selected.
o (Required) The Date of the split. After you enter the date, Capital
Gainz searches the Price History File for recent splits. If you
recently performed a split on this global security, Capital Gainz
displays the date of the split and asks if you want to continue. If
you answer NO, then you return to the Local Security Table.
o (Required) The Split Ratio, entered as VALUE1 for VALUE2. So, for a
2 for 1 split, enter 2 for VALUE1 and 1 for VALUE2.
You are always asked for confirmation at the end of the Stock
Split Form, regardless of your global setting specifications. Function
keys displayed at the bottom of the form are:
o Form Reject - exit immediately, the same as hitting Esc to back out
of the form.
After you complete the Stock Split Form, a counter displays the
progress. All open shares records and distribution records for
affected local securities, and the price history records for the
global security, are updated to reflect the split ratio. File data is
actually being changed while this counter is displayed.
8.9.1 Split Ratio
You enter the stock split ratio in the Stock Split Form. Thus, if
each share is split into two shares, the ratio is 2 For 1. The number
of shares are multiplied by the ratio, while the price and per share
8-8 Capital Gainz Users Manual
values are divided by the ratio.
Reversing a split is simple: just split the shares with the
inverse split ratio. So, if you performed a 2-for-1 split, to reverse
it you'd perform a 1-for-2 split. However, because of rounding, the
resulting values may not be exactly the same as the original values.
8.9.2 Example - Split Shares
Say you have the following open shares information for a local
security:
# Date Shares Price Amount Open
Bought Commission
1) 1/01/90 10.0000 4.9000 49.00 1.00
2) 2/01/90 9.0909 5.3900 49.00 1.00
3) 3/01/90 10.5263 4.6550 49.00 1.00
Also, you've recorded the following distributions:
# Date Amount Per Share Type
1) 2/01/90 2.40 0.24 Dividend
2) 3/01/90 0.59 0.03 Long Term Capital Gain
You've generated the following price history records:
Type Date Price Per Share
1) Price 1/01/90 4.9000
2) Div 2/01/90 0.24
3) Price 2/01/90 5.3900
4) LTCG 3/01/90 0.03
5) Price 3/01/90 4.6550
Then, recording a 2 for 1 stock split alters the records as
follows.
Open shares records:
# Date Shares Price Amount Open
Bought Commission
1) 1/01/90 20.0000 2.4500 49.00 1.00
2) 2/01/90 18.1818 2.6950 49.00 1.00
3) 3/01/90 21.0526 2.3275 49.00 1.00
Distribution records:
# Date Amount Per Share Type
1) 2/01/90 2.40 0.120 Dividend
2) 3/01/90 0.59 0.015 Long Term Capital Gain
Price history records:
Capital Gainz Users Manual 8-9
Type Date Price Per Share
1) Price 1/01/90 2.4500
2) Div 2/01/90 0.120
3) Price 2/01/90 2.6950
4) LTCG 3/01/90 0.015
5) Price 3/01/90 2.3275
Closed shares records are not affected by a split.
8.10 Portfolio Allocation Report
Choosing the Portfolio Allocation Report function key from the
Local Security Table generates the Portfolio Allocation Report for the
current portfolio. See Chapter 15 for a description of this report.
8.11 Fixup Security
[[Screen not in online version of documentation.]]
===>>> The Local Security Fixup Form, available from the Fixup
Security function key on the Local Security Table, allows you to
modify the 'hidden' values for the highlighted local security record.
If Capital Gainz terminates abnormally while adding, changing, or
deleting records, the open share information stored in the security
records may become out of sync with the actual values in the Open
Shares File. The Consistency Check feature will show such
discrepancies. If this happens, you can change the information in the
security records using the Local Security Fixup Form. Individual
activity log entries must be fixed manually prior to running fixup on
the local security.
The Local Security Fixup Form accepts:
o Total Open Shares, Open Amount, and Open Commission.
o Short Term Open Shares, Open Amount, and Open Commission. These are
only for securities that employ the double category selling method
(no longer supported).
Function keys displayed at the bottom of the form are:
o Form Accept - accept all entries, the same as hitting Enter on each
field.
o Form Reject - exit immediately, the same as hitting Esc to back out
of the form.
o F2:Totals - let Capital Gainz calculate the totals by tracing the
security's activity history.
8-10 Capital Gainz Users Manual
8.11.1 Totals
Fixup usually requires the local security's values to be set to
the totals in the Open Shares Log. If you select the Totals function
key, these totals will be calculated and entered into the appropriate
fields.
===>>> Totals are calculated by tracing purchases and sales from the
beginning, similar to the way performance is calculated on the
Activity Summary Report. Thus, totaling open share information should
result in correct values for open amounts, regardless of the selling
method used. Short term totals are not calculated.
Capital Gainz Users Manual 8-11
8-12 Capital Gainz Users Manual
